National Capital Chapter Proposed Bylaw Change of Article VIII- Elections, dated June 18, 2020

Proposal: Article VIII Annual Elections update

The NCC elected officers are proposing changes to the annual elections process as defined in our corporate charter and bylaws. The board believes these changes helps streamline and adds transparency to the election process by removing manual intervention by:

1) eliminating the voting process only when all 4 chapter officer nominees are running un-opposed after the nomination period ended, and

2) holding all annual elections online, and

3) eliminating the option of voting by US Mail and/or in person at Annual Meeting.

Current Bylaw

Article VIII. ELECTIONS Section 1 – Annual Elections

The officers of the Chapter shall be elected by ballot by majority vote of the members present at the annual meeting and all other media approved by the Board. Voting shall be on a slate proposed by the nomination committee; write-ins are not permitted.This committee should be chaired by the most recent past president available. Nominations must be made with the written consent of the nominee. The ballot and candidacy statements shall be published in the Chapter newsletter and/or website before the elections at the annual meeting. Ballots may be cast by U.S. mail, any electronic medium approved by the board of directors, or in person at the annual meeting. If any one individual on the first ballot does not receive a majority vote, the candidate with the lowest number of votes shall be dropped, and another ballet ballot shall be run off between the remaining candidates. This procedure shall be followed until one candidate receives a majority vote. The nominating committee’s slate shall consist of one or more nominees for each office. Nominations for elected officers shall remain open until the ballots are taken for count at the annual meeting. The newly elected officers shall officially assume duties of office immediately after validation and acceptance of the ballots by the counting committee.

Revised Bylaw w/ Redlines

Article VIII. ELECTIONS (revisions in RED)

Section 1 – Annual Elections The officers of the Chapter shall be elected by ballot by majority vote of the members present at the annual meeting and all other by media approved by the Board. Voting shall be on a slate proposed by the nomination committee; write-ins are not permitted. This committee should be chaired by the most recent past president available. Nominations must be made with the written consent of the nominee. The nominating committee’s slate shall consist of one or more nominees for each office. Nominations for elected officers shall be defined during the nomination period and before voting commences remain open until the ballots are taken for count at the annual meeting. The ballot, voting deadline, and candidacy statements shall be published in the Chapter newsletter and/or website before the elections at the annual meeting. Ballots may be cast by U.S. mail, any electronic medium approved by the board of directors, or in person at the annual meetingIn the event that all 4 Chapter officer nominees are running un-opposed after the nomination period ends, elections are not needed and the nominated officers shall assume their duties immediately for their next term. Otherwise, if any one candidate on the first ballot does not receive a majority vote, the candidate with the lowest number of votes shall be dropped, and another ballot shall be run off between the remaining candidates. This procedure shall be followed until one candidate receives a majority vote. The newly elected officers shall officially assume duties of office immediately after validation and acceptance of the ballots by the counting nomination committee.

Revised Bylaw w/o Redlines

Article VIII. ELECTIONS Section 1 – Annual Elections

The officers of the Chapter shall be elected by ballot by majority vote of the members by media approved by the Board. Voting shall be on a slate proposed by the nomination committee; write-ins are not permitted. This committee should be chaired by the most recent past president available. Nominations must be made with the written consent of the nominee. The nominating committee’s slate shall consist of one or more nominees for each office. Nominations for elected officers shall be defined during the nomination period and before voting commences. The ballot, voting deadline, and candidacy statements shall be published in the Chapter newsletter and/or website before the annual meeting. In the event that all 4 Chapter officer nominees are running un-opposed after the nomination period ends, elections are not needed and the nominated officers shall assume their duties immediately for their next term. Otherwise, if any one candidate on the ballot does not receive a majority vote, the candidate with the lowest number of votes shall be dropped, and another ballot shall be run of between the remaining candidates. This procedure shall be followed until one candidate receives majority vote. The newly elected officers shall officially assume duties of office immediately after validation.

NCC members can submit feedback and/or suggestions regarding this bylaw change by Thursday, October 1, 2020. Paul Seto, President@nccbmwcca.org

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